Powerpoint

Powerpoint toc



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=**Description**=
 * Microsoft PowerPoint**, usually just called **PowerPoint**, is a [|non-free] [|commercial] [|presentation program] developed by [|Microsoft]. It is a useful tool, that allows you to organize slides to show case data and other things you are trying to present. It is part of the [|Microsoft Office] suite, and runs on [|Microsoft Windows] and [|Apple]'s [|Mac OS X] operating system. The current versions are Microsoft Office PowerPoint 2010 for Windows and Microsoft Office PowerPoint 2011 for Mac.

=**Uses for the Technology**=

Microsoft PowerPoint 2010 gives you more ways to create and share dynamic presentations with your audience than ever before. Exciting new audio and visual capabilities help you tell a crisp, cinematic story that’s as easy to create as it is powerful to watch. In addition, PowerPoint 2010 enables you to work simultaneously with other people or post your presentation online and access it from virtually anywhere using the Web or your smartphone.

Powerpoint allows you to do many things and here are some of the nicer features of the Current version:

PowerPoint 2010 delivers new and improved tools to add power to your presentations. It’s much easier to create and manage presentations when you can work the way you want. If you are one of the many people who work with others on presentations and projects, PowerPoint 2010 is the perfect tool for you. Your ideas, deadlines, projects, and work emergencies don’t always occur conveniently when you are at your desk. Fortunately, you now have the power to get things done when and where you need to, from the Web or even from your smartphone.1 Whether you’re creating the pitch of your career, working with a team on an important presentation, or getting work done on the run, PowerPoint 2010 gives you the power to work more easily and with more flexibility to accomplish your goals.
 * Create extraordinary presentations**
 * Embed and edit video from within PowerPoint. Now you can add fades, formatting effects, bookmark scenes, and trim videos to give your presentations a professional multimedia experience. And since the embedded videos become part of your PowerPoint presentation, you don’t have to manage additional files when sharing with others.
 * Use new and improved picture editing tools—including versatile artistic effects and advanced correction, color, and cropping tools—to fine-tune every picture in your presentation to look its absolute best.
 * Add dynamic 3-D slide transitions and more realistic animation effects to grab your audience’s attention.
 * Manage presentations with tools that save time and simplify your work**
 * Compress video and audio in your presentation to reduce file size for easy sharing and improved playback performance. The option to compress media is just one of many new features available from the new Microsoft Office Backstage™ view. Backstage view replaces the traditional File menu in all Office 2010 applications to provide a centralized, organized space for all of your presentation management tasks.
 * Easily customize the improved Ribbon to make the commands you need most accessible. Create custom tabs or even customize built-in tabs. With PowerPoint 2010, you’re in control.
 * Work together more successfully**
 * Broadcast your slide show to people in other locations, whether or not they have PowerPoint installed.2 Create a video of your presentation—including your transitions, animations, narration, and timings—to share with virtually anyone, any time after your live broadcast.
 * Use new co-authoring capabilities to edit the same presentation, at the same time, with people in different locations. You can even communicate as you work, directly from PowerPoint.3,4
 * If you work in a company running Microsoft SharePoint Foundation 2010, this functionality can be used within the firewall. With Microsoft Lync and Office Communicator now integrated throughout several Office 2010 applications, you can view presence information to see the availability of other authors and initiate instant message or voice calls directly within PowerPoint.
 * If you’re in a small company or using PowerPoint for home or school work, you can take advantage of co-authoring features through Windows Live. All you need is a free Windows Live account to simultaneously edit presentations with others. An instant messenger account (such as the free Windows Live Messenger) is required to view presence of authors and start an instant messaging conversation.
 * Access and share your content from more places**
 * [|Microsoft PowerPoint Web App]is an online companion to Microsoft PowerPoint which enables you to extend your PowerPoint experience to the browser. View a high fidelity version of your presentations, make light edits, or view your presentation slide show. Use the familiar PowerPoint interface and some of the same formatting and editing tools, from almost any computer with a Web browser.3
 * [|Microsoft PowerPoint Mobile] enables you to view and edit presentations on your phone. PowerPoint slides display full screen with rich graphics and animation effects. Give an impromptu presentation or go beyond viewing and make edits to the slide text or speaker notes.5

=Elementary Commands=

PowerPoint presentations consist of a number of individual pages or "slides". The "slide" analogy is a reference to the [|slide projector]. Slides may contain text, graphics, sound, movies, and other objects, which may be arranged freely. PowerPoint, however, facilitates the use of a consistent style in a presentation using a template or "Slide Master". The presentation can be printed, displayed live on a computer, or navigated through at the command of the presenter. For larger audiences the computer display is often projected using a [|video projector]. Slides can also form the basis of [|webcasts]. PowerPoint provides three types of movements:
 * 1) Entrance, emphasis, and exit of elements on a slide itself are controlled by what PowerPoint calls [|Custom Animations]
 * 2) Transitions, on the other hand, are movements between slides. These can be animated in a variety of ways
 * 3) Custom animation can be used to create small story boards by animating pictures to enter, exit or move.


 * ~ Word 2003 Command ||~ Equivalent PowerPoint 2010 Command ||
 * File→New || File→New ||
 * File→Save || File→Save ||
 * File→Package for CD || File→Save & Send→Package Presentation for CD ||
 * File→Page Setup || Design tab, Page Setup [|group] ||
 * Edit→Undo || [|Quick] [|Access] [|toolbar], Undo ||
 * View→[|Master]→[|Slide] Master || View tab, Presentation Views group, Slide Master ||
 * Insert→Slide || Home tab, Slides group, New Slide ||
 * Insert→Picture→[|Clip] [|Art] || Insert tab, Images group, Clip Art ||
 * Insert→Picture→From File || Insert tab, Images group, Picture ||
 * Format→Font || Home tab, Font group ||
 * Format→Paragraph || Home tab, Paragraph group ||
 * Slide Show→[|Slide] [|Transition] || Transitions tab, Transition to This Slide group ||
 * File→New || File→New ||
 * File→Save || File→Save ||
 * File→Package for CD || File→Publish→Package for CD ||
 * File→Page Setup || Design tab, Page Setup group ||
 * Edit→Undo || Quick Access toolbar, Undo ||
 * View→Master→Slide Master || View tab, Presentation Views group, Slide Master ||
 * Insert→Slide || Home tab, Slides group, Add Slide ||

=Tutorial Videos= media type="youtube" key="3ZUwFwooMrY" height="315" width="560"

media type="youtube" key="xsNHJzz09QE" height="315" width="420" = =

=Quick Tips=

1. Select or create your own theme.
//Themes// are the evolution of design templates in PowerPoint, but they're also much more than that. Themes were introduced in Microsoft Office 2007 to help you easily create the right look for your presentations and to coordinate all of your Microsoft Office documents almost instantly. A theme is a coordinated set of fonts, colors, and graphic effects that you can apply to your entire document with just a click. The same themes are available for your Microsoft PowerPoint presentations, Microsoft Word documents, Microsoft Excel workbooks, and even your Microsoft Outlook email messages (and, in Office 2010, your Microsoft Access database forms and reports), so it's easy to create your own personal or business branding throughout all of your documents. In PowerPoint, the theme also includes the slide master, slide layouts (and slide background options). Five versions of the same slide: It took just one click to apply a theme that changed the fonts, colors, graphic effects, and design for each slide shown here. Clockwise from the top are the Office (default), Adjacency, Couture, Newsprint, and Slipstream themes. When you apply a theme in your presentation, you automatically get slide layouts, colors, fonts, and graphic effects that go together, and you can format content with just a few clicks. PowerPoint includes a large selection of themes. You can even easily create a completely custom theme. Learn how to [|customize and save a theme]. (Note that the link provided is for Office 2010 but also applies to Office 2007.) Create a design template in PowerPoint 2003. 
 * In the PowerPoint Ribbon (at the top of your screen), find many built-in themes on the **Design** tab. To preview a theme, in the **Themes**gallery, simply hover your pointer over it. In Office 2010, you also see a selection of themes in this gallery that are automatically updated periodically from Office.com.
 * Using the galleries on the **Design** tab, you can also mix and match a slide design with different theme colors, fonts, and effects to quickly create your own look.
 * Note:** If you change the theme in your presentation but the formatting doesn't change, you may not have used theme-ready formatting when you created your presentation. When you start with a new PowerPoint 2010 or PowerPoint 2007 presentation, theme-ready formatting is automatic for fonts and colors on slide layouts and for Microsoft Office graphics, such as SmartArt graphics, charts, and shapes.

2. Use video and audio to convey your message more effectively.
Dynamic content, such as a brief video that illustrates an important point, is a great way to engage your audience. Using audio that helps convey your message, like recorded narration (you can add this to slides when sending your presentation to others to view), can also help keep your slides clean and approachable. In PowerPoint 2010, video you insert from your files is now embedded by default, so you don't have to include multiple files when sharing your presentation electronically. You can also customize your embedded videos with easy-to-use tools, such as video trim, fades, and effects. And with PowerPoint 2010, you can insert a video that you've uploaded to a website to play directly in your presentation. Explore PowerPoint 2010, PowerPoint 2007, or PowerPoint 2003 by topic. [|See what's new in PowerPoint 2010], or watch a video on how to add artistic effects, crop shapes and images, or [|broadcast your PowerPoint 2010 presentation live on the web]. 
 * Learn about working with video:
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003
 * Learn about recording narrations and slide timings:
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003
 * Learn more about working with audio:
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003

3. Use graphics to emphasize key points
A well-chosen chart or diagram can often convey much more to your audience than can boring bulleted text. Fortunately, creating charts and graphics has never been easier. In Office 2010 and Office 2007, Office graphics coordinate automatically with the active theme in your presentation. > When your chart is created, an Excel worksheet opens, and you can add and edit your data. And when you select the chart in your document, you see the Chart Tools **Design**, **Layout**, and **Format** tabs that make it easy to format and edit your chart. Find chart styles on the **Design**tab that automatically coordinate with your active document theme. Learn more about working with charts: > SmartArt graphics, introduced in Office 2007, enable you to create a professional-quality diagram as easily as you can type a bulleted list. Just type in the SmartArt text pane, and the diagram is automatically built. SmartArt layouts are available for many types of diagrams, ranging from simple lists to process diagrams, organization charts, timelines, and much more. > Click the **SmartArt** icon on any content placeholder to add a SmartArt graphic. > //When you type in the text pane, SmartArt adds your text to the graphic. Press Enter to add a new shape or content at the same level, and then press the Tab key to create a subshape or subcontent, as shown here.// When you select a SmartArt diagram, the SmartArt Tools tabs become available on the Ribbon. On the SmartArt Tools Design tab, you can use galleries to select a style that coordinates with the effects of your theme and you can choose from several color options that also coordinate with your theme. You can even select a different SmartArt layout to apply to your active diagram. The layout is updated, but your content and formatting remain. And you can point to options in any of those galleries to see a preview of your selection on your active graphic—before you apply it. > **Notes:** 
 * If Excel is installed on your computer, you automatically get the power of Excel charts when you create a chart in PowerPoint. Just click the **Chart** icon on any content placeholder in the PowerPoint presentation to create a chart.
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003
 * To convert a bulleted list to a SmartArt graphic, right-click in the list, point to **Convert to SmartArt**, and then point to a layout to see a preview of the diagram on your active slide or click to apply the layout of your choice.
 * In Office 2010, dozens of additional SmartArt graphics are available, including more organization chart and picture layouts, along with improved tools for working with picture diagrams.

4. Use animations and transitions wisely.
Having text and graphics appear on screen just when you need them can be a nice touch. However, overdoing animation can detract from your presentation's content. > Customize, preview, and apply animations directly from the **Animations** tab in PowerPoint 2010. In PowerPoint 2007, go to the **Animations** tab and find the **Custom Animation** pane. > **Note:** Animation effects in PowerPoint 2010 are improved to provide more realistic movement. You can also trigger animation of an object when you reach a specific point in audio or video playback. Watch a video on how to trigger animations in PowerPoint 2010 and one on how to organize a slide deck into sections. > Customize, preview, and apply transitions from the **Transitions** tab in PowerPoint 2010 or the **Animations** tab in PowerPoint 2007. //PowerPoint 2010 adds several new three-dimensional slide transitions with stunning visual effects, such as the gallery transition (shown here).// Learn about working with animations and transitions:
 * To emphasize your points without overwhelming your audience, limit animation to key points and use consistent animation choices throughout the presentation.
 * Consistent or complementary choices in slide transitions can also provide a professional touch and help prevent distractions.
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003

==Clearly communicate your information== Presentation can make a world of difference, and PowerPoint provides a host of tools for keeping your slides consistent, precise, professional, and clear. You might be surprised how using the slide master and layout formatting, for instance, can take you from basic to brilliant. //Two versions of the same content: The version on the right uses the slide master and layout formatting in the presentation theme for a more organized, readable slide.//

5. Start by outlining your presentation.
Take the time to outline your presentation before you create your slides. Doing so can save time and help you give a more clear and effective presentation. You can create your outline by typing a slide title and bullet points for your main topics on each slide. But you can also use the Outline pane to type your entire presentation outline in one window and add slides to your presentation as you go. To do this: //The Outline pane is available in both PowerPoint 2010 (shown here) and PowerPoint 2007.//
 * 1) In Normal view, on the left of your PowerPoint screen, in the Slides pane, click the **Outline** tab. (If you don't see the Slides pane, on the **View** tab, click **Normal**.)
 * 2) Notice that a slide number and icon appear for your first slide. Type a title to the right of the icon, and then press Enter to create your next slide.
 * 3) Press the Tab key to demote the text level and add points to the current slide in your outline. Or press Shift+Tab to promote the text level and add an additional slide.
 * Note:** PowerPoint 2010 adds a new feature, called slide sections, that enables you to divide your presentations into logical sections for easier organization, such as to assign a set of slides to one author or to easily print just one section of slides. [|Learn about working with slide sections].

6. Use masters and layouts to save time and help get better results.
The slide master is one of the most important PowerPoint tools for creating easy-to-use, great-looking presentations. The master gives you a central place to add content and formatting that you want to appear on all (or most) of your slides. Formatting and layout changes on the slide master automatically update throughout the slide layouts in your presentation, saving you a tremendous amount of time and effort and helping to keep your slides consistent. For example, place your logo on the slide master, and it will appear on all slides in the presentation. > //The Layout gallery displays the name of the active theme at the top and provides thumbnails of each available slide layout. When you add custom layouts to your presentation, they also appear in this gallery.// To access the slide master, on the **View** tab, click **Slide Master**. Learn to create or customize the slide master:
 * A slide master includes a set of slide layouts for different types of content. Nine slide layouts are available by default in the **Home** tab, and they are formatted based on the slide master. You can customize any of these layouts individually and even create your own custom slide layouts.
 * If you just need a single slide that doesn't fit an existing slide layout and won't need to be reused, you can use the Title Only or Blank slide layout and create your own unique slide. But if you will reuse a layout for multiple slides in the same (or another) presentation, create or customize a slide layout to avoid doing the same work multiple times and to keep your slides looking professional and consistent.
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003
 * Notes:**
 * To hide graphics that you place on the master for just one slide, on the **Design** tab, in the **Background** group, click **Hide Background Graphics**.
 * Masters are also available for formatting notes pages and handouts. Find these options on the **View** tab.

7. Consider differences between print and on-screen presentations
Presentations designed to be viewed on screen don't always work well when you print them. Dark backgrounds that look good on slides, for example, rarely print well. Similarly, footer content that you need in print is likely to be distracting on screen. Fortunately, PowerPoint makes it easy to switch between print and screen presentation options. Here are two features that can help: > > ====
 * When you format your presentation using a theme, slide master, and layouts, as described earlier in this article, you can change from a light background to a dark background in just a click, and text on your slides automatically changes color to be visible on the new background. Find the slide background gallery on the **Design** tab, in the **Background**group.
 * To quickly show or hide footer, page number, and date content on all slides at once, on the **Insert** tab, click **Header & Footer**. In the **Header & Footer** dialog box, choose to display them or hide them, and then click Apply to All. ((//Note that if you remove the footer, page number, or date placeholder on any slide, the slide will not display this content—even if you turn it on in this dialog box.)//)

8. Use notes pages and handouts to help deliver the story.
Use the Notes pane that appears below the slide in Normal view to write notes to yourself for your presentation or to create notes that you can print for your viewers instead of crowding your slides with text. You can also format and print handouts that contain up to nine slides per page. Create and print notes pages: Create and print handouts:
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003

Stay in control of your presentations Custom colors, layouts, and graphics can do a lot for your presentation. But a misaligned flowchart or a presentation that crashes on your client's computer isn't likely to make the impression you want. For example, look at these two timeline graphic images: //Two versions of the same content: Nudging and fussing to create the graphic on the left took about an hour, and it's far from perfect. Using PowerPoint tools, it took just a few minutes to create the flawless diagram on the right.//

9. Keep file size manageable.
A common cause of stress when you work in PowerPoint is that the file becomes too large to edit or for the presentation to run smoothly. Fortunately, this problem is easy to avoid by compressing the media in your files and using native PowerPoint features whenever possible (such as tables, charts, SmartArt graphics, and shapes) instead of importing and embedding objects from other programs. Learn about compressing pictures in your presentations:
 * PowerPoint 2010
 * PowerPoint 2007
 * PowerPoint 2003
 * Note:** PowerPoint 2010 also gives you the ability to compress the embedded video and audio files in your presentation. [|Learn about compressing media].

10. Use the tools available to get it right the first time.
You've already seen in this article that you can use features like slide layouts to quickly create consistent slides or use tools such as SmartArt graphics to create a professional-quality graphic in no time. But when you need to do your own thing—and that thing doesn't belong on a slide layout or fit an available graphic style—PowerPoint still provides tools to save you time and improve your results.
 * [|Learn about working with alignment tools in PowerPoint 2007].
 * PowerPoint 2010 makes layout and alignment even easier with new Smart Guides. [|Learn about alignment tools in PowerPoint 2010, directly from the PowerPoint team].

11. Turn off (or manage) AutoCorrect layout options.
PowerPoint provides several automatic formatting options to help your slides conform to the provided layouts. They can be big time-savers, but they can also be frustrating if you're not using them intentionally and if they cause formatting (such as the font size in slide titles) to become inconsistent from one slide to the next. If you don't want your text to shrink automatically to fit content, you can easily disable those features in the **AutoCorrect Options** dialog box. Turn automatic layout on or off in PowerPoint 2003.
 * 1) In PowerPoint 2010, click the **File** tab to open Backstage view, and then click Options. In PowerPoint 2007, click the **Microsoft Office** button and then click **PowerPoint Options**.
 * 2) On the **Proofing** tab, click **AutoCorrect Options**.
 * 3) On the **AutoFormat As You Type** tab, clear the **AutoFit title text to placeholder** and **AutoFit body text to placeholder** check boxes.

12. Know exactly what your viewers will see.
When you want to be sure that what you send is what viewers will see, you can save the presentation in the PowerPoint slide show format so that the show starts for the recipients as soon as they open the file. But some variables, such as whether media will play correctly on the recipient's computer, may still affect what viewers see. PowerPoint 2010 introduces a new feature that makes it easy to share your presentation perfectly with almost anyone, anywhere. You can now create a high-quality video of your presentation, complete with your saved narration and timings, in just a few clicks. PowerPoint creates the video in the background while you keep working. Read how to create a video of your presentation, or watch a video about it.

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